Reasearch - S2 Week 9 - 03/09/2019

RESEARCH BVA603
THINK AND CREATE

INSTRUCTOR: BEX PELLY

03 September 2019

To do list 

Design review ideas 

Marketing review 

Sponsorships review and team members 

Venue update 

Installing review of plan 

Catering ideas 

Week 10 goals 

Next meeting 17/09/2019 

Review each meeting before the next meeting.

Design

One design from each person in the team member, to spread out the workload among everyone. This also allows everyone to have creative freedom and show different ideas from everyone and gives more ideas to expand on. 

Pjs poster - circle concept everyone likes, likes the scratch accent in the bubbles , colors are closer to sit colours. 

Fabri - readable, stands out more, softer colour scheme everyone likes. 

Certific - professionally laid out

Signs - Professional, clean, easy to read, 

Circles, style of fabri. 

Blend the two posters together, cohesiveness 

Bubbles captivating, line works make softer, more opacity with bubbles with Fabri colour scheme. 

Merging two posters, fabri colour scheme and softer. 

Sighs into fabri colour scheme. 

Moving merg of pj and Fabri poster, colour scheme and text of fabri bubbles of pj.

Moving - jaq second by osin jerry 

Entry form, clam the blue down. Change opacity of blue. Words readable. 

Merg bubbles And brush strokes. Brushes strokes inside the bubbles.

Signage with different colour scheme

Fabri = soft 

Pj = sharp and abstract 

Entry form - keep it but colour scheme of Fabri 

Pj composition sick fabri colour scheme 

Sum up - pj poster and fabri colour scheme, signage keep but with fabri colour scheme, entry form calm the brush strokes down more opacity or add bubbles to connect with the poster, template for art list statement. 

Everything in the temp storage. 

What are the terms and condition - needs to be changes moved by Bex. Creative industry.

How will gaming entry works, and criteria (?) 

Marketing = a dress for social media 

Criteria for gaming for entry form

Are we doing trophies? ASAP to Chris. Model from last years or new. Refine them. Investigate the last years trophies. Revisit. Investigate last year's trophy , need a gaming trophies. Can get help from Jay. 

Does marketing need anything designed. 

Who will be doing printing = sent to Bex

Dead lines? 18 of September print date. Installation has dates for due. All dates in handbook and not changing. 

Sticky paper with art label. More work than needed. Will be done with the artist statement. 

Closed. 

Marketing 

Couple of meeting, want to do video. 

Show off the event itself, not fun behind the scene. 

Get the logo put it on the face book with 2019 

Have access to email now, same for Instagram. 

Maybe have instagram, start promoting start. 

Announcing the coming of think and create 2019 

Interview the winner last year. 

Retrospective of looking at the last years stuff. 

Week by week break down. 

Set up list for  distribution of poster by week 9 

Week 10 promotional distribution 

New design elements.

 Week 11 - traditional media, takes a while to go through so allows for waiting time.

Week 12 - bts stuff 

Week 13 - teasing art and doing interviews with students who are submitting works and teasing their things.

 Week 14 - advertising art works and installing in RAW 

Week 15 - advertising RAW Gallery opening and the works. Video files + teasers of films to be shown.

Week 17 - the event.

Letting next year have things to work with by letting them have some of out left over stuff giving them a bouncing board to start off with.

To do list:

Create new instagram email for think and create 

Make a post to annoying and think and creating 2019 

Work towards announcing think and create coming 2019 

Video graphics for entries. 

Sponsorship teams 

Team members - Caleb treasure, felt like they couldn’t have done it without him. Thought now have a plan to be able to get everything done. 

Good for letting everyone know at the moment it happened what was going on, which helped to be able to sort the problem out quicker.

Alerting problems that are happening in the now before it hit s the fan. 

Integrating with the other teams to help spread the task and make things less overwhelming.

 Review = found list of potential Sponsors and judges with contact details. 

Need email for think and create 

Think about formatting for marketing. When contacting with people keeping it contact people.

 Wanting to contact people professionally, don’t want to jump the gun without logo and formatting with email because want to be professional as possible. 

The sooner can contact business the better to get sponsors.

 What can we offer in return for the sponsorship.

What do we want for the sponsorship, what do we need for the event and what needs to be sponsored.

$100  budget + $15 from each student. Around 120 to 125 students.

Additional fees? 

First one is free, the second entry there is a fee. 

If you instevest this much we can give back this much. Can offer them perks by teers.

Sponsorship plans

Trickiness is what you can give back to the people, what to put into the packages. Prize named after them. Program advertising. 

Banner for event, use that for advertising. 

Can show them where the advertisement to the sponsorship. 

Make it More interactive. 

Marketing + sponsorship work together to show 

11:00 

Continue 11:17 

Food drink lowest tear 

Photo with business as a raffle. Base price for food and drink 

Each tear will be different perks 

Bingo wheel, how will it physically done. Selfie = entries. 

What do we need from the sponsorship. 

Vouchers. 

Open tears, vouchers for services.

Each tears has different options, but have it open for them to give us things to be. 

Good fix. 

Don’t know where the budget it, and how much okey we need to get.

Judges = if we get anyone out of town, need to get them here and accommodation. Sit can help with this. Airfare tickets. Petrol vouchers can go through sit. 

Gaming = how do we show it with installation. How are we going to do it. 

Emailed Kathryn, get the kai room and have an arcade room. Get tallies set them up in Kai room. Controllers do they provide. 

Need keyboard, do they provide controllers or do we. Sit should provide but do they have them? In entries form put do you need a controller and what platform. Can you play it on the night? have security. 

Second year 3D games, outfit made for it. 

Fashion students have award night and music have award nights. 

Fashion students need the outfits that will be displayed with the games. So they need it bad. 

Will they model it on the night or do they need a manikin. 

Best game general award. Judge for the game. 

Asking run way from dunedin to be judge and also provide a prize. How many awards for games? 

Best games in 2d and 3D or just one. Do an overall game.

Ask Rachel if one of her gaming buddies want to be judged.

Same awards, different judges. 

Visual arts, feel confident with getting a judge. Can get one in Invercargill.

Gaming and animation might have to be outside of Invercargill. Money to get them here as well.

Film, can get a judge from Invercargill. Benji short film dude. 

Prizes sponsorship and treasure get together and talk money and budgeting with the help of Bex. 

Swapping signature use from Kathryn. 

Prizes and sponsorship to go on the entry form.

Summery, 

Emails sponsorship email. If no email by Thursday make a new one. Glen for email, Jacque going to do that.

Banner and logo for email more official and professional.

Facebook approach through personal facebook and link them to think and create email. 

Venue - 11:35

Everything in booked. 

Who will be operating the projector and how is that now.

Ash will be doing center stage projector. Screen safety limits. Limits for project volume not jumping. 

Mo4 h.264. Or 265 for video formatting. 16;9 10 80p 

Everything summit cohesively put this in the terms and conditions. 

Submission for gaming, emailed Rachel. 

Need to make sure y drive temp storage hand in. File storage issue Is important to be aware of. 

Coded situation to work on computers and TVs. 

Is it going to be done on a pen drive? Rachel is gaming tutor. 

Venue team email Rachel on how to submit the gaming.

Decide what needs to be in entry form, what formatting.

17 sept organizing staffing who’s doing what. Seeking up folder in storage for statements. 

24 organized layout for menu, talk with catering on their layout. Gaming in Kai room, comic in upstage, art in raw gallery. Some animation in upstage some in raw gallery. 

3rd YEARS GETS FIRST DIPS AND ALTERNATIVE SITES. might need a map to find them, signage to how to get the place recap at week 13. 

Location if are you inventing the certificate, considered having them in a separate place. Quality might be shit. Deferciate.

24 roster for drop off, 15 and 17 8:30 to 9 am. 

15 collect off art, drop off to 202 

23-25 install artwork and change lay out if need be 

1st November submission for video files. Terms and conditions for the films. Need a process to do selection do keep videos in the terms in collection. Need to invite the tutors to help with this process. 

Installation and venue are working together as one big group.

Dates for entry forms need to be forwarded to design team. 

Certified students, yes? In a different room, in a classroom. Signage for them put it on the map. 

11:46

Catering  - 11:46

 Basic menu, on what can have. Hot food and cold food. Hot drinks urn. Easy bake oven. 

Health and safety. Keep it simple stupid. 

High quality finger food that is cold and professional. 

Neon shrimp menu review for catering to create a base for our menu. 

Hot drinks yes, hot food no. 

Alcohol food. 

Mild wild. 

Prep time is key, make everything pretty. Health and safety, keep everything simple. 

Quick and easy and a lot of people between 150-160. 

Nibbles and snack worthy. 

Quick healthy and safety lift, monitoring stuff. Staff system. Venue where you are setting up and how the flow for people is going to work. Will review for next meeting. 

Yes to alcohol, go through me. 

11:54

Recap :

Team goals 

Marketing has goals 

Design has a plan when meeting on the 17th will review for final poster and entry form, and all adjustments will be done on the day and then handed over to printing. By 18th need to be handed over to the Printery. Terms and conditions review will be done at the end of this week  week. 

Sponsorship plan for judges, need to do budgeting with treasure. Need to finalize prizes, and tears plan for sponsorship. Big budget meeting by week 10. Lot clear for everything that will be missing and needed.

Venus and installations is a head of schedule. 4the November is film animation and gaming due and 21st artwork due.  Invite the tutors to select the films, needs to be done in one day. Kathryn had been emailed. 

Catering, reviewing the list. Remove hot food, and adjust menu. Healthy and safety revives coordinate with venue and installation team about set up. Britney will try and organise alcohol. 

12:02

next meeting 17th